Secure Document Shredding

Secure Paper Document Shredding is more than just a convenience. How your documents are handled is extremely important to the security of your business and it's clients. What happens to your documents when they leave your office?

Richards & Richards has the largest commercial paper shredding operation in the state of Tennessee. We have an Amerishred AMS125 shredder and baler and we have the ability to securely and confidentially shred 16,000 pounds of paper per hour. We provide security bins to place throughout your office to collect confidential paper, and we pickup on a schedule selected by you. A notarized Certificate of Destruction is provided.

We handle:

• One-time large and small volume paper document purges
• On-going regular secure shredding services
• Hard drive and magnetic media destruction

Our secure shredding services include a full chain of custody, destruction by the highest industry standards, security of your shredded documents until they are processed at the paper mill, as well as consistent and ethical business practices.

Your confidential information is placed in a locked, secured container in your office. Upon scheduled or requested pick-up, your documents are transferred to another locked container and we scan the barcode for both containers. At this point we begin a fully auditable and trackable chain of custody for your documents.

All documents are transferred to a secured and locked vehicle for transport to our secured facility. Our vehicles are secure and tracked by GPS so we know where they are, where they've been and how fast they've been travelling.

Your documents are received at our secure facility, and prepared for the shredding process. Every employee, as a condition of employment, must submit to a thorough background check for every municipality they have resided for the previous seven (7) years. Additionally each employee must submit to an annual, random drug test and they must sign a confidentiality agreement, employment agreement and be fingerprinted by the Metro Police Department (for FBI and TBI clearance.) No other records management company in Nashville goes to this level regarding employee background checks and security.

Your confidential information is securely shredded and compressed into large bales of paper. The bales are processed into recycled paper products at domestic paper mills. You receive a Certificate of Destruction verifying the destruction of your confidential paper.

Every step of the process is tracked and recorded so we can verify a full chain of custody of your documents from your office to the paper mill.

We are the only AAA NAID Certified shredding company in Nashville for plant-based operations for paper, magnetic media and computer hard drives. This is the highest level of security offered in the industry and means that our entire company (facility, equipment, process, procedures and employees) is certified by an independent, outside auditor. (www.naidonline.org) Additionally, we are the only shredding company in the State of Tennessee that is certified by the Metro Police Department for Federal Bureau of Investigation (FBI) confidential paper shredding.

We choose to use plant-based shredding for your security. By NAID standards, we must pass an additional 17 audit points to meet this standard over the on-site trucks. Our shredding process is recorded to video and stored for 90 days. We are in a climate-controlled environment, eliminating complications from wind, rain and other elements.

Authorized NAID Compliance Toolkit Representatives

Your confidential information is securely converted into large bales of paper. The bales are processed into recycled paper products at domestic paper mills. We never sell bales to a recycler. Recyclers are not set up with proper security - many times your shredded documents are left on loading docks waiting for pick-up by the highest bidder. We sell directly to domestic paper mills, this ensures that your documents are transferred into a locked vehicle and kept secure until they are processed for pulping into recycled products.

Why is this important? Advanced scanning technology has generated companies completely devoted to reconstructing shredded documents. These companies can put back together paper that has been shredded into confetti size pieces in a matter of minutes. So in reality, your documents have not been secured until they have been processed for reuse. That is why Richards & Richards takes extreme care in how your paper is handled until that point.

Richards & Richards has been a trusted name in Records and Information Management Services in Nashville for 23 years. With more than 1,600 clients storing their records in our 251,000 square foot records center, Richards & Richards is the oldest and largest, single market, independently owned and operated records management company in the state of Tennessee.

Like many industries, the document destruction industry is under mass consolidation. Ask your prospective provider what their long-term plans are. For example, the company you reach an agreement with may not be the same company you do business with months later.

Does the company have the capable equipment for your volume? Also, is the company properly staffed to handle your volume? How many employees does the company have available to service you, should you have a large project?

To request a free quote, please call 615.369.2034. If you've reached us after hours, or would otherwise prefer, you may fill out and submit the quote request form below. A representative will contact you within one business day.