Outsourcing your information destruction isn’t always easy. You must have confidence knowing your provider is protecting your privacy. To make sure you are choosing the most trustworthy shredding and destruction company, ask the following questions:
How long have you been in the shredding business?
In shredding and destruction, experience matters. Richards & Richards provides NAID AAA Certified shredding and destruction for businesses in Nashville and Middle Tennessee, with documented handling from pickup to Certificate of Destruction.
What are your shredding service options?
Your business has unique information destruction needs, so you want a provider who can meet your needs. Look for a shredding and destruction company that offers a variety of service options, including:
- One-Time Shredding and Purges
- Ongoing Scheduled Shredding
- Walk-In and Drop-Off shredding
- Hard Drive & Media Shredding
- Product Destruction
The right provider will work with you to create a customized shredding and destruction plan for your business.
Are your shredding services compliant with privacy laws and regulations?
Find out what steps your shredding and destruction provider takes to stay compliant with the following regulations:
- HIPAA
- SOX
- GLBA
- FACTA
They should have written policies and procedures protecting personally identifiable information (PII) and protected health information (PHI).
What is your shredding and destruction process?
To make sure your information to is destroyed with a strict chain of custody, ask your provider for details of their shredding process. Whether you’re doing a one-time document purge or regularly-scheduled shredding, your documents should be collected, transported, and destroyed by unformed, background-screened professionals. A Certificate of Destruction records what was destroyed, when and how. It supports your audit and due-diligence files but does not by itself establish legal compliance.
Are you NAID AAA Certified?
The National Association of Information Destruction (NAID) provides oversight for the shredding and destruction industry. NAID AAA Certified shredding and destruction providers are subject to stringent, ongoing audits to confirm their continual compliance with NAID standards. Richards & Richards provides NAID AAA Certified shredding and destruction for businesses in Nashville and Middle Tennessee, with documented handling from pickup to Certificate of Destruction.
Is my shredded paper recycled?
A qualified shredding and destruction provider recycles all shredded material. After paper is shredded, the shredded waste is used to produce a variety of consumer goods. A select few shredding and destruction providers offer electronics recycling services.
Richards & Richards offers shredding and destruction solutions and electronics recycling for businesses throughout Nashville. For more tips on choosing and shredding and destruction provider, please call us at 615-242-9600 or complete the form on this page.
